Bylaws
BLACK HORSE RIDING CLUB
BYLAWS
ARTICLE I
DISCLAIMER
This article is a disclaimer for any previous, or alleged, By-Laws for the Black Horse Riding club as of January 01, 2023. The only things to be left intact are the Black Horse Riding Club papers. They will not be changed or altered in any way.
ARTICLE II
ORGANIZATION
The Black Horse Riding Club, LLC. is a non-political, not for profit Florida Corporation and hereinafter will be referred to as The Club. It is located at the present time in Umatilla, FL. The name of the club shall always be Black Horse Riding Club.
ARTICLE III
PURPOSE
The purpose for which this club was organized has been partly covered in Article II of the incorporation papers, but it is specially to establish a close relationship between all phases of horsemanship. It is for all intents and purposes a club for young and old alike. We hope to promote the general welfare of The Club and contribute to the social activities of the community. The Club is a family-oriented institution and persons on the grounds should conduct themselves as such. Our mission is to have a family friendly environment for individuals of all ages and riding abilities to grow and be encouraged in their equine skills and have fellowship with like minded people.
ARTICLE IV
MEMBERSHIP
SECTION 1:
As of January 01, 2023 membership in The Club will be issued on a calendar year basis and shall be available to anyone, unless deemed otherwise by the Board of Directors. Interested persons may join at any time.
SECTION 2:
A. General Membership Dues shall be as follows: Single $25.00, Family $50 (Up to 4 family members living in the same household for a family membership each additional family member living under the same household is $10.00 each). Persons 17 years or under must have a parent or legal guardian join with them.
SECTION 3:
Any member, and/or nonmember, that deliberately breaks or refuses to comply with BHRC rules or is deemed to be immoral or disreputable will be brought in front of the Board of Directors for a
hearing to alleviate the problem. A second offense will be cause for a 30-day suspension from all club activities and the third offense will be cause for dismissal from The Club for a one-year period. To rejoin, club membership must be voted on by The Club. If one person of a family membership is in violation of any of The Club rules, they will be brought before the board and a decision will be made if one or all of the members within that family membership will be accountable.
SECTION 4:
All current members are welcomed to attend all general meetings.
ARTICLE V
BOARD OF DIRECTORS AND OFFICERS
The Board of Directors, hereinafter referred to as The Board, shall consist of six (6) elected Officers and three (3) elected Directors that shall be 18 years or older. The Officers shall be the President, Vice President, Secretary, Treasurer, Arena Manager, and Points Keeper. The immediate past President may be a voting member of The Board for a term of one (1) year, unless deemed ineligible due to voluntary resignation of their position on the Board.
ARTICLE VI
DUTIES OF OFFICERS AND DIRECTORS
SECTION 1:
The President shall preside at the meeting of The Board and the membership. He or she shall rule on all disputes in order and enforce the Articles of Incorporations papers, the By-Laws and the Show Rules. The President shall, together with a director, sign the name of The Club on all papers and documents, the execution of which has been approved by The Board or the membership or as may be required by law. The most recent edition of “Robert’s Rules of Order” shall govern all respective duties, for all positions.
SECTION 2:
In the absence of the President or in the event of his or her inability to act, the Vice President shall perform the duties of the President, and when so acting, shall have the powers of the President and be subject to the same restrictions and privileges of the President. The President or The Board can, from time to time, assign the Vice President other duties in a manner which will help maintain The Club function in good order, including points keeper.
SECTION 3:
The Secretary shall have three positions of responsibility to cover in The Club. The positions will cover recording membership and correspondence, recording of all minutes of all meetings and shall be the custodian of The Club records and legal papers. Bond and all legal papers are to be kept intact and in a locked box in a secure location. Membership in The Club shall be the Secretary’s responsibility in that he/she will keep accurate records of all old and new members. The Secretary shall organize the executed Participation Agreements for each show. These Agreements shall be filed in the registration booth after each show. The Secretary shall have the authority to assign duties to Alternate Directors, or other representatives for The Club in an effort to keep The Club organized and compliant with all rules and by-laws of The Club.
SECTION 4:
The Treasurer shall receive all money belonging to The Club and pay out such funds as are authorized by The Club,membership, or Board. The Treasurer shall keep accurate records of all the transactions of the office and submit a monthly written report of receipts and expenditures at each meeting of The Club. The Treasurer shall deposit all monies of The Club in the full name of The Club (Black Horse Riding Club, LLC) in such bank or banks as may be designated or approved by The Board. All monies collected at any BHRC event will be counted onsite by the Treasurer or designated member and confirmed by a secondary member count after the event is finished. All deposits will be made within five (5 business days) after any monies are received. The Treasurer shall receive all bills, notes or other securities belonging to The Club and shall deposit the same only after receiving proper authorization from The Board. The President and Treasurer shall be empowered to sign checks. The Treasurer will maintain a $200.00 startup fund for each event and hold a backup bank for change of $250.00.
SECTION 5:
The Arena Manager is responsible for maintaining the upkeep and maintenance of the arena prior to, during each show. The Arena Manager must be able to drive the tractor, utilize any corresponding equipment to the tractor, check moisture levels of the arena flooring, report on general maintenance of the arena and be available for events, etc. The Arena Manager will be assigned an assistant to stand in the absence of the Arena Manager.
SECTION 6:
The Points Keeper must keep accurate and up to date records of all earned points for all Club functions. The Points Keeper shall present such points to the membership for review at every business meeting and be able to satisfy any question made concerning any and all points recorded. If a member is not satisfied with the results of such an inquiry, he or she may request a meeting with The Board within thirty (30) days of the incident in question. It is the member’s responsibility to check their points at each monthly meeting. Any point discrepancy has 30 days to be corrected. After 30 days there will be no point modification.
SECTION 7:
At all shows, if the President or Vice President is not present, a Director or Officer will be appointed to be in charge.
ARTICLE VII
ALTERNATE DIRECTORS
There are two (2) positions that have special duties. The Alternate Directors shall be responsible for overseeing the fulfillment of these two duties.
A. Public Relations person will report meeting dates, show dates and results to our public/members only social media page . He/she will produce flyers upon request to announce all upcoming events and distribute with assistance from Club members.
B. The Designated Representative’s official duty is to fill in, in the absence of and/or assist the Arena Manager in his/her duties.
ARTICLE VIII
NOMINATING COMMITTEES
SECTION 1:
The President shall appoint and dissolve all standing and special committees except for the Nominating Committee, which shall be appointed by the membership at the October general membership meeting.
SECTION 2:
The Nominating Committee shall consist of at least three (3) Club members. It shall select the candidates from the current membership for all elective Officers and present this slate at the regular membership meeting in October. At this time, regular nominations from the floor will also be taken. After the close of the November business meeting, nominations must be submitted in writing or by email to bhrcofficers@gmail.com for voting at our December business meeting. The Nominating Committee must contact every member.